Stop Leaving Money on the Table

Have you ever not bothered to bill someone due to the hassle? Left money on the table that you *know* you should have billed, but didn’t? Ever knew that some work was done but later noticed that it didn’t get invoiced for some reason?

Our old work order management software didn’t convert work orders to invoices and wasn’t web accessible by customers. Too much was still being done on paper and over the phone. Customers would call and ask for service so there was often no record. Billable work sometimes didn’t make it’s way back to our controller at all. We decided we needed to revise this process and improve the supporting technology.
The software we deployed is AyaNova ( and they have a module that allows our clients to open tickets themselves through a web portal that is linked to our website. We are a small firm with a high-touch model, but this one step allowed us to let the customer enter information directly.

I cannot emphasize enough how important a solid vendor partner is when rolling out a ticketing system application. The hosted application route saved us from dealing with the server setup and costs. For a reasonable fee handles all this for me, and had me up and running with the core system in less than a day. They also have various add-ons that give me one-click access to backups and other features that save me huge chunks of time.

This system improved our entire process. Customers now enter tickets to request service. We approve the work and schedule it to a tech with AyaNova. The techs can access their work order list for the day, even via BlackBerry. They enter in labor as soon as it’s done and fill in the details of the work. The work orders get converted to QuickBooks invoices instantly. Everything that is billable is billed, without exception. No paper, no post-it notes, no forgotten work, and NO money left on the table. It also feels good creating less paper waste on top of it all.

We went from NET 90 to NET 30 with the new system. I looked at a lot of solutions and AyaNova was a powerful and inexpensive choice. The addition of the as a hosted solution provider made it a no brainer. I looked at BlueService, which initially seems like a better deal but ultimately would have cost me a lot more in the long run.

The AyaNova folks were kind enough to share a coupon code for my blog visitors. Go to and use use coupon code JULIEFOGGBLOG10 and get 10% off until July 31st.